How to verify you're using a feature

Number of users

Business editions can have up to 300 users. If you have 300 users, or are near the limit, you'll need to upgrade to an Enterprise edition.

To find out how many users your organization currently has:

1. In the Google Admin console, go to Menu Billing Subscriptions.

   Go to Subscriptions

   Requires having the Billing management privilege.

2. Click your subscription.
3. Review the Licenses section. The number of assigned licenses is the number of users in your organization.

Storage used

The amount of storage available to your organization varies by Google Workspace edition.

To find out how much storage your organization currently uses:

1. In the Google Admin console, go to Menu Reporting Overview.

   Go to Overview

   Requires having the Reports administrator privilege.

2. Scroll to What's the storage being used?
3. For more information, click View Details.

Advanced Google Meet features

Advanced Meet features include:

• Recording lets meeting participants in your organization record video meetings and save them to Drive.
• Attendance reporting lets meeting organizers get reports on who attended their meetings and viewed their live streams.
• Live streaming lets people in your organization watch a video meeting.

To find out if your organization currently uses these features:

1. In the Google Admin console, go to Menu  Apps Google Workspace Google Meet.

   Go to Google Meet

   Requires having the Service Settings administrator privilege.

2. Click Meet video settings.
3. Review the Recording section. Your organization can use recording if Let people record their meetings is turned on.
4. Review the Attendance reporting section. Your organization can use attendance tracking if this option is turned on.
5. Review the Stream section. Your organization can use live streaming if Let people stream their meetings is turned on.

Organizational branding

Organization branding lets you create Google Docs, Sheets, Slides, and Forms templates using the standard template gallery and create a custom template gallery for your organization.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu  Apps Google Workspace Drive and Docs Templates.

   Go to Templates

   Requires having the Drive & Docs administrator privilege.

2. Review the Template settings option. Your organization can use organizational branding if this option is set to Custom templates are enabled.

Shared drives

Shared drives lets you create shared drives in Google Drive to store, search, and access files with a team.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu Apps Google Workspace Drive and Docs.

   Go to Drive and Docs

   Requires having the Service Settings administrator privilege.

2. Click Sharing settings.
3. Review the Shared drive creation setting. Your organization can use shared drives if this option is turned on.

Connected Sheets

Connected Sheets lets you access, analyze, visualize and share billions of rows of data from your spreadsheet with the new BigQuery data connector.

To find out if your organization currently uses this feature:

1. On your computer, open a spreadsheet in Google Sheets.
2. In the menu at the top, click Data Data connectors Connect to BigQuery.

   If this option is available, your organization can use Connected Sheets.

Advanced Google Chat features

Advanced Google Chat features include external rooms that allow guest access and control file sharing.

To find out if your organization currently uses these features:

1. In the Google Admin console, go to Menu  Apps Google Workspace Google Chat.

   Go to Google Chat

   Requires having the Service Settings administrator privilege.

2. Review the External Chat Settings section. Your organization can use guest access rooms if Chat externally is turned on.
3. Review the Chat File Sharing section. Your organization can share files if External filesharing or Internal filesharing is turned on.

Google Calendar

Advanced Calendar features include:

• Automatic room release
• Default event duration

To find out if your organization currently uses these features:

Release unused rooms

1. In the Google Admin console, go to Menu Directory Buildings and resources Overview.

   Go to Overview

   Requires having the Buildings and resources administrator privilege.

2. In the Room Insights Dashboard section, click Open.
3. Scroll to the Room release section, and click Edit Settings.
4. Review your resources. If any have the Calendar-based room release option turned on, your organization uses automatic room release.

Default event duration

1. In the Google Admin console, go to Menu  Apps Google Workspace Calendar.

   Go to Calendar

   Requires having the Calendar administrator privilege.

2. Scroll to Advanced settings and review the Default event duration setting.

Google Cloud Search

Cloud Search lets you search across your organization's content in Google Workspace services or third-party data sources.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu Reporting Overview.

   Go to Overview

   Requires having the Reports administrator privilege.

2. Scroll to What's the activity on Cloud Search?
3. For more information, click View Details.

AppSheet Pro

AppSheet lets anyone without coding experience build mobile and web applications

To find out if your organization currently uses this feature:

1. On your computer, open a spreadsheet in Google Sheets.
2. In the menu at the top, click Tools AppSheet.

   If this option is available, your organization can use AppSheet Pro.

Fundamental endpoint management

Fundamental endpoint management provides the basic tools you need to keep your organization's Google Workspace data more secure across your users' mobile devices, desktops, laptops, and other endpoints.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu Devices Mobile & endpoints Settings Universal. 

   Go to Universal

   Requires having the Mobile Device Management administrator privilege.

2. Click General Mobile management.
3. Review the Mobile management options. Your organization uses fundamental endpoint management if this option is set to Basic (Agentless).

Advanced endpoint management

Advanced endpoint management lets you keep your organization's Google Workspace data more secure across your users' mobile devices, desktops, laptops, and other endpoints.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu Devices Mobile & endpoints Settings Universal. 

   Go to Universal

   Requires having the Mobile Device Management administrator privilege.

2. Click General Mobile management.
3. Review the Mobile management options. Your organization uses advanced endpoint management if one of these options is selected:
   • Advanced
   • Custom, with Android, iOS, or Google Sync set to Advanced.

Collaboration with trusted domains

Collaboration with trusted external domains lets your users share files with only certain organizations outside of your business or school.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu  Account Domains.

   Go to Domains

   Requires having the Domain settings administrator privilege.

2. Click Whitelisted domains.
3. Your organization can share with trusted domains if there are any domains listed.

Google Vault

Google Vault lets you retain, search, and export your data for data retention and eDiscovery.

To find out if your organization currently uses this feature:

1. Sign in to https://vault.google.com with your Google Workspace account.
2. Click Retention. Your organization is using Vault if one of these rule behaviors is true:
   • Click Default Rules—Any default retention rules are turned on.
   • Click Custom Rules—Any custom rules exist.
3. Click Matters. Your organization is using Vault if any matters have been created.

Gmail DLP

Gmail data loss prevention (DLP) lets you use predefined content detectors to scan inbound and outbound email.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu  Apps Google Workspace Gmail Compliance.

   Go to Compliance

   Requires having the Gmail Settings administrator privilege.

2. Review the Content Compliance section. Your organization is using DLP if this option shows Add Another Rule.

Gmail OCR

Gmail optical character recognition (OCR) extracts text from images in email attachments and applies content compliance rules.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu  Apps Google Workspace Gmail Compliance.

   Go to Compliance

   Requires having the Gmail Settings administrator privilege.

2. Next to Optical Character Recognition (OCR), review the Enable OCR for email attachments setting. Your organization is using OCR if this option is turned on.

Enterprise data regions

Data regions let you store your covered data in a specific geographic location by using a data region policy.

To find out if your organization currently uses this feature:

1. In the Google Admin console, go to Menu Data Compliance Data regions.

   Go to Data regions

   Requires having the Data Regions Settings administrator privilege.

2. Click Data Regions. Your organization is using data regions if this option is set to any value except No preference.