Multi-party approvals log events

Depending on your Google Workspace edition, you might have access to the security investigation tool, which has more advanced features. For example, super admins can identify, triage, and take action on security and privacy issues. Learn more

As your organization's administrator, you can review and investigate user and administrator activity related to multi-party approval requests. You can use this information to troubleshoot issues or track administrative actions that require multiple approvals.

Your ability to run a search depends on your Google edition, your administrative privileges, and the data source. You can run a search on all users, regardless of their Google Workspace edition.

Audit and investigation tool

To run a search for log events, first choose a data source. Then choose one or more filters for your search.

  1. In the Google Admin console, go to Menu and then Reporting and then Audit and investigation and then Multi-party approvals log events.

    Requires having the Audit & Investigation administrator privilege.

  2. To filter events that occurred before or after a specific date, for Date, select Before or After. By default, events from the last 7 days are shown. You can select a different date range or click to remove the date filter.

  3. Click Add a filter and then select an attribute. For example, to filter by a specific event type, select Event.
  4. Select an operator and then select a value and then click Apply.
    • (Optional) To create multiple filters for your search, repeat this step.
    • (Optional) To add a search operator, above Add a filter, select AND or OR.
  5. Click Search. Note: Using the Filter tab, you can include simple parameter and value pairs to filter the search results. You can also use the Condition builder tab, where the filters are represented as conditions with AND or OR operators.

Security investigation tool

Supported editions for this feature: Frontline Standard and Frontline Plus; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials Plus; Cloud Identity Premium. Compare your edition

To run a search in the security investigation tool, first choose a data source. Then, choose one or more conditions for your search. For each condition, choose an attribute, an operator, and a value.

  1. In the Google Admin console, go to Menu and then Security and then Security center and then Investigation tool.

    Requires having the Security center administrator privilege.

  2. Click Data source and select Multi-party approvals log events.

  3. To filter events that occurred before or after a specific date, for Date, select Before or After. By default, events from the last 7 days are shown. You can select a different date range or click to remove the date filter.

  4. Click Add Condition.
    Tip: You can include one or more conditions in your search or customize your search with nested queries. For details, go to Customize your search with nested queries.
  5. Click Attribute and then select an option. For example, to filter by a specific event type, select Event.
    For a complete list of attributes, go to the Attribute descriptions section later on this page.
  6. Select an operator.
  7. Enter a value or select a value from the list.
  8. (Optional) To add more search conditions, repeat the steps.
  9. Click Search.
    You can review the search results from the investigation tool in a table at the bottom of the page.
  10. (Optional) To save your investigation, click Save and then enter a title and description and then click Save.

Notes

  • In the Condition builder tab, filters are represented as conditions with AND/OR operators. You can also use the Filter tab to include simple parameter and value pairs to filter the search results.
  • If you give a user a new name, you will not see query results with the user's old name. For example, if you rename OldName@example.com to NewName@example.com, you will not see results for events related to OldName@example.com.
  • You can only search for data in messages that have not yet been deleted from Trash.

Attribute descriptions

For this data source, you can use the following attributes when searching log event data.

Attribute Description
Event

The logged event actions include:

  • Multi-party approval created—A request was created.
  • Multi-party approval approved—A request was approved.
  • Multi-party approval rejected—A request was rejected.
  • Multi-party approval cancelled—A request was cancelled.
  • Multi-party approval expired—A request expired.
Action name Name of the action or rule that requires multi-party approval
Requester Email address of the administrator who submitted the request
Affected entities Target user accounts or entities affected by the multi-party approval request
Multi-party approval ID Unique identifier for the request
Requester message Reason or message provided by the requester in the multi-party approval request
Old value Value of the setting before the multi-party approval request
New value Value of the setting after the multi-party approval request

Take action based on search results

After you run a search in the security investigation tool, you can act on your search results. For details, go to Take action based on search results.

Manage your investigations

View your list of investigations

To view a list of the investigations that you own and that were shared with you, click View investigations . The investigation list includes the names, descriptions, and owners of the investigations, and the date last modified.

From this list, you can take action on any investigations that you own—for example, to delete an investigation. Check the box for an investigation, and then click Actions.

Note: Directly above your list of investigations, under Quick access, you can view recently saved investigations.

Configure settings for your investigations

As a super administrator, click Settings to:

  • Change the time zone for your investigations. The time zone applies to search conditions and results.
  • Turn on or off Require reviewer. For more details, go to Require reviewers for bulk actions.
  • Turn on or off View content. This setting lets admins with the appropriate privileges view content.
  • Turn on or off Enable action justification.

For instructions and details, go to Configure settings for your investigations.

Manage columns in your search results

You can control which data columns appear in your search results.

  1. At the top-right of the search results table, click Manage columns .
  2. (Optional) To remove current columns, click Remove item .
  3. (Optional) To add columns, next to Add new column, click the Down arrow and select the data column.
    Repeat as needed.
  4. (Optional) To change the order of the columns, drag the column name.
  5. Click Save.

Export data from search results

You can export search results in the security investigation tool to Google Sheets or to a CSV file. For instructions, see Export search results.

Share, delete, and duplicate investigations

To save your search criteria or share it with others, you can create and save an investigation, and then share, duplicate, or delete it.

For details, go to Save, share, delete, and duplicate investigations.

When and how long is data available?

For more information about data sources, go to Data retention and lag times.