How to change Google Calendar internal sharing options

Problem

How can you change the internal Sharing Settings options for Google Calendar in the Admin Console?

Environment

  • Admin console
  • Google Calendar

Solution

  1. Log in to the Admin console.
  2. Go to the Apps section.
  3. Select Google Workspace, then Calendar.
  4. Scroll down to the Sharing Settings section.
  5. Look for Internal sharing options for primary calendars.
  6. Choose the sharing options you want to allow for your organization:
    • No sharing: Calendars are not shared unless users share their own calendars. Mobile app users cannot use the Find a time feature.
    • Only free/busy information (hide event details): Only free/busy information displays.
    • Share all information: All information is public unless users change their own settings. Users can also make individual events private.
  7. Click Save to apply your changes.
Note: The change applies to new calendars and to existing calendars if the user has not customized their own calendar settings.