How to create a dynamic group

Problem

How to create a Dynamic Google Group.

Environment

  • Dynamic groups are available with Google Workspace Enterprise editions
  • Admin console

Solution

  1. In your Google Admin console .
  2. Go to Menu > Directory > Groups.
    • Requires having the Groups administrator privilege.
  3. Click Create dynamic group.
  4. Build your membership query. In the:
    • Condition list—Select the criteria to use for membership. 
      For example, to set up a group for people in your organization who work in a certain department, choose User department.
    • Value field—Enter the value you want to use. You can use letters, numbers, and the _ character. If you use spaces or other characters, you'll get an error.
      You can only create one query for each group. 
      For more information about building queries, visit Create membership queries for dynamic groups.
  5. (Optional) Use multiple condition-value pairs to build your membership query. To include people who meet: Note: As you add condition-value pairs, the underlying membership query is automatically generated and appears as a line of text. The maximum size for a query is 10,000 characters.
    • All conditions—From the list, select And.
    • At least one of the conditions—From the list, select Or.
  6. (Optional) To view the potential group users based on your query, click Preview.
  7. Click Create dynamic group.
  8. Enter the following information:
    FieldDescription
    Name

    Name that identifies the group in lists and messages. Use these guidelines:

    • Names can be up to 73 characters long.
    • Use names that make it easy to identify the group's purpose.
    DescriptionPurpose of the group. The information appears on the group's About page. You could include information about group members, group content, an FAQ, and links to related groups.
    Group email

    ​Email address used for the group. If more than one domain appears, select the appropriate domain from the list. Email addresses can be up to 63 characters long. This limit doesn't include the address domain, such as @example.com.

    Some words are reserved and can't be used as email addresses. Visit Words that can't be used in email addresses.

  9. Click Save.
  10. (Optional) Change access settings to suit your needs.
  11. Click Done.
You can create up to 500 dynamic groups per customer. This limit can be increased on a case-by-case basis—contact Google Workspace Support with your specific use case to request an increase.