Problem
How can you scan all files inside all Shared Drives and find out if the users have been saving the Sweden Personal Identity Number (personnummer).
Note: This article can be used to look for any other pre-defined data type.
Note: This article can be used to look for any other pre-defined data type.
Environment
- Drive
- Google Workspace Enterprise subscriptions
Solution
- Open the Admin console.
- On the left side menu, click Rules.
- Click Create rule > Data protection.
- Enter a name and a description of the rule.
- Select the scope of the rule.
- Click Continue.
- Under Google Drive select File created, modified, uploaded or shared.
- Click Continue.
- To add a condition to match, click Conditions > ADD CONDITION.
- On Content type to scan, set it to All content.
- On What to scan for, select Matches predefined data type (recommended).
- Click Select data type, and look for the data type that you want to look for.
- Click Likelihood Threshold and select the option that you prefer.
- Click Continue.
- Under Actions, select the action that you want Google Drive to take if a match is found.
- Select the severity of the rule under Alerting.
- Click Continue.
- Click Create.