Set default Drive files permissions to 'Viewer'

Problem

Users have questions on how to manage sharing Drive files to users outside the organization. They would like their new Drive files to default to 'Viewer', permissions instead of 'Editor', permissions.

Environment

Google Drive

Solution

Go to Google Drive.
Select the file you want to share.
Click Share or Share.
Under General access click the down arrow.
Choose Anyone with the link.
To decide what role people will have, select Viewer, Commenter, or Editor.
Click Copy link.
Click Done.
Paste the link in an email or any place you want to share it.

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Last updated 2023-09-19 UTC.