Looking to export all data? Go to Export all your organization's data.
With the Data Export tool, you can export some or all of your organization’s data to a Google Cloud Storage archive and download it. Some organizations need to export only certain data, and not the entire dataset. For example, an organization may only need to export content generated by the sales department.
To let your users download their data, allow Google Takeout and refer users to How to download your Google data.
If your organization has FedRAMP Authorization or more than 1000 users, contact Google Workspace support before you use the Data Export tool. The Google Workspace support team does not access or process the data that is exported from the Data Export tool.
Before you begin
Export your users' data
You must be signed in as a super administrator for this task.
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Click Set up new export.
- In the Name box, enter a name for your export.
- In the Scope box, select which users' data to export:
- To export all of your organization's data, including data that's available only to admins, select Export all user data and skip the next step. Go to Export all your organization's data for more information.
- To export the data for selected users, select Export data for specific users and choose whether to identify users by organizational unit, group, or individual user names
- (Optional) Choose whether you want to export data from Groups, Organizational units, or User names. Then click the selection box and make or type your selection.
- When you select an organizational unit, only the direct members of the selected organizational unit are exported—not the child organizational units. For example, a Finance organizational unit has two child organizational units, Europe and Asia. If you select the Finance organizational unit, only the direct users under Finance are exported. The Europe and Asia organizational units are not exported.
- In the Service box, select the services whose data you want to export.
- (Optional) In the Labels box, you can choose to export data with a specific Google Drive label. Select the drive label you want from the drop down.
- In the Date range & type box, choose a date range to export Google Drive, Gmail, and Chat data from a specific time range, or set up continuous exports. Learn more about Continuous exports
Note: Shared drive files cannot be filtered by time range. - (Optional) To set up Continuous export, select the check box.
Note: Only organizations with the Assured Controls add-on see the Continuous export box. - In the Destination box, choose where to save the exported data.
The Data Export tool can export the user data to a Google-provided Cloud Storage bucket or a Cloud Storage bucket that you own. Learn more about where exported data is stored- To use a temporary Google-provided bucket, select Google-provided bucket and choose the region for the bucket: United States, Europe, or No preference.
Note: The temporary Google-provided Cloud Storage bucket is not available for continuous exports.
- To choose your own Cloud Storage bucket, select Your bucket and enter the name of the bucket you created. Example: my-gws-data-export-bucket
- To use a temporary Google-provided bucket, select Google-provided bucket and choose the region for the bucket: United States, Europe, or No preference.
- Click Start export.
View and download exported data
Once your data export is complete, super admins in your organization will get an email notification with a link to view the archive. You can also access the archive using the Google Admin Console.
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- The Data export table lists all of your data exports and includes:
- Export names
- Last start and completion dates
- Who each export was set up by
- Export status
- Actions you can take on the exported data
- In the Data export table, click the name of the export to open a detailed view.
- Under Scope, you can see which users, groups, or organizational units were exported.
- Under Status, you can see if the export ran completely or if there were errors:
- Failed: No data was exported
- Errors: Some data is missing from the archive
- Complete: All data was exported
- To view the archive, click Actions
View Archive.
- If your data export completed with errors, you can run a remediation.
To view and download exported data:
- In the Cloud Storage UI, click the root folder. The root folder contains a list of user folders. Each user folder contains a zip file of that user's data.
Note: Some data, such as files in shared drives, is owned by a service account rather than a user. In the export archive, service accounts are named "Resource."
Only individual objects can be downloaded using the Cloud Storage UI. To download a folder or multiple objects at a time, use the gsutil command line tool.
Example:
gsutil -m cp -r \
"gs://[gsutil URI for your takeout bucket]" \
.
- Click the zip file to download the user's data.
- Unzip the file to review the user's data by product.
