Service categories available to Google Workspace for Education Users

Google Workspace for Education offers the following categories of Google services:

  • Google Workspace for Education Core Services are listed in the Services Summary and include Gmail, Calendar, Classroom, Assignments, Contacts, Drive, Docs, Forms, Groups, Sheets, Sites, Slides, Chat, Meet, Vault, Chrome Sync, Gemini for Education, and Gemini Notebook. Other services (like Appsheet and Read Along), are designed to help you create, communicate and collaborate. These Workspace Services are covered under the Google Workspace for Education Terms of Service.

  • Additional Services (like YouTube, Google Maps, and Applied Digital Skills) are designed for consumer users and can optionally be used with Google Workspace for Education accounts if allowed for educational purposes by a school's domain administrator. The Google Terms of Service and Privacy Policy govern most Additional Services. However, some services have their own Service Specific Additional Terms.

Google Workspace for Education administrators decide which Google services their users can access. Admins must provide or obtain consent for the use of the services by their minor users. When a school obtains appropriate consent, users can access some Additional Services without age restrictions.


Control access to Google services by age

Google Workspace for Education admins can set access to some Google services based on age. If admins don't identify users that are 18 and over:

  • All users in primary or secondary institutions default to under 18 and get a restricted experience in some Google services.
  • Users under the age of 18 also lose access to certain services.
  • Higher education institutions have no default age-based restrictions. However, admins in those organizations are required to identify any users under the age of 18.
  • Services without an On or Off control are set to Restricted for users not designated as over 18. You can't change this setting for those users.

For more details, go to Control access to Google services by age.

Privacy

For users in primary or secondary (K–12) schools, Google does not use any personal information (or any information associated with a Google Account) to target ads. For details on how Google collects and uses information with Google Workspace for Education accounts, refer to the Google Workspace for Education Privacy Notice.

The Core Services are provided for educational use under a school’s applicable Google Workspace for Education Agreement, which incorporates the Cloud Data Processing Addendum.

As described in the Google Workspace for Education Privacy Notice, the Google Terms of Service and Privacy Policy govern most Additional Google services. However, some services have their own specific terms. The following chart highlights some differences between Core and Additional Services.

Services Workspace Core Services (also applicable to Workspace Other Services) Additional Google services
Privacy Policy and Terms Google Workspace for Education Privacy Notice Google privacy policy
Google Terms of Service, Additional Product Terms and information on turning each Additional service on or off.
Google Workspace for Education Terms of Service and Cloud Data Processing Addendum
Data use

Customer Data is used to provide, secure and monitor the Workspace Core Services that schools and students use. Service Data is used to deliver and maintain the Core Services that schools and students use, as well as to improve the security and reliability of these services. Additionally, the Workspace for Education Privacy Notice incorporates the Google Cloud Privacy Notice, and explains that Service data can be used to make recommendations to optimize the use of the services; provide and improve other services you request; assist you; protect our users, customers, the public, and Google; and comply with legal obligations.

 Information can be used to provide, maintain, protect and improve additional services, and to develop new ones.
Ads
  • There are no ads shown to Workspace for Education users in Workspace Core Services.
  • None of the personal information collected in Workspace Core Services is used for advertising purposes.
  • Additional services may show ads.
  • No personal information from Workspace Core & Other Services is used for advertising purposes
Security

Workspace Core Services regularly undergo independent verification of security, privacy, and compliance controls, achieving certifications against global standards to earn your trust (such as ISO 27001, 27017, and 27018). Learn more about Google's certifications and compliance standards in our Compliance Resource Center.

 All additional services meet Google's high standards for information security.
Sharing limitations Google does not share personal information with third parties, except in the limited circumstances outlined in our Privacy Policy (such as with consent or when required by law).

When Google adds a new Core or Other Service in your Google Admin console, these services may be turned on automatically for your users. As a reminder, Additional Services launch default off in primary or secondary (K-12) institutions. Learn more.