As an administrator, you can copy your users' data—email, calendars, documents, sites, and more—from an existing account to a new one. You can also choose to merge data from several accounts into one account. In some cases, you copy the users' data. In other cases, users copy their own data.
Notes
- If you copy a large amount of data all at once, it might take some time for the data to be available in the account you're copying to.
- Before copying data for a deleted user, you need to restore that user within 20 days of deletion. If you want to retain a user‘s data, you can suspend or archive them.
Copy data for multiple users
Administrators who need to copy data for multiple users between Google Workspace accounts can use these methods:
| Ways to copy data to a Google Workspace account | |
|---|---|
| Gmail | |
| Google Drive |
In the Admin console, you can let users in your organization move their own files, or other users' files, from My Drive or shared drives to other shared drives: If someone leaves your company, you can transfer the files they own in Drive to someone else: |
| Google Workspace |
If you have a customer migration of 1,000 users or more, you can migrate data from one Google Workspace environment to another using Google Workspace Migrate. If you have a customer migration of 1,000 users or fewer, you can import your users' email data to Google Workspace using the data import tool. |
Transfer data as a user or member of a small team
If you're an end user or a member of a small team, you can transfer your own data using these methods:
| Ways to transfer data to a Google Workspace account | |
|---|---|
| Google Analytics |
Reorganize your properties in Analytics including moving them from one account to another: |
| Google Calendar |
Transfer your own calendars to another owner in a new Google Workspace account: You can download calendars in your My calendars list or share individual calendars with users in a new account: |
| Google Contacts |
You can export your contacts to a CSV file and then transfer them to your new account by importing them: |
| Google Drive |
|
| Google Sites |
A site owner can copy their site to their new account and share it with other users: |
| YouTube |
If your channel is connected to a Brand Account, you can change channel owners and managers: |
| Other Google products |
You can export and download data from other Google products, such as Google My Maps and Photos. Then, you can move the data to the new account: |