Manage groups from an Android device

This page is for administrators who manage groups for an organization. If you're not an admin and need help managing your own groups, go to the Learning Center. You must be a Super Admin to perform these tasks. With Google Groups, you and your team can send email messages and meeting invitations, as well as share documents, using a single group address.

When you add a user to a group, you can easily assign them a role: owner, manager, or member. Their role determines what they can do in the group.

Manage groups

Create a group

  1. Open the Google Admin app .
  2. If necessary, switch to your administrator account: Tap Menu and thenthe Down arrow and thenyour admin account.
  3. Tap Menu and then Groups.

    Requires having the Groups administrator privilege.

  4. Tap Add and enter the following details:
    Option Description
    Group name Enter a name that identifies the group in lists and messages. Use these guidelines:
    • Use up to 73 characters for the names.
    • Use names that make it easy to identify the group's purpose.

    For groups that you create in the Google Admin console, don't use the equal sign (=) or brackets (<,>). These characters can only be used for groups that you create in groups.google.com.
    Group description

    (Optional) To add information to the group's About page, enter the purpose of the group or how it's used. You could include information about group members, group content, an FAQ, links to related groups, and so on.

    For groups that you create in the Google Admin console, don't use the equal sign (=) or brackets (<,>). These characters can only be used for groups that you create in groups.google.com.
    Group email

    Enter an email address for the group. If more than one domain is displayed, select the appropriate domain from the list. Follow these guidelines:

    • Email addresses can be up to 63 characters long. This limit doesn't include the domain portion of the address, such as @gmail.com.
    • Some words are reserved and can't be used as email addresses. View reserved words.

      Some words are reserved and can’t be used as email addresses. For details, review Words that can’t be used in email addresses.

    If you're creating your group in a work or school account, your email address might include a suffix, such as -user-created. For example, if your group name is training, the actual email address might be training-user-created@your_domain.

  5. Tap Done .
  6. (Optional) To add members to your group:
    1. Tap Add member and choose an option:
      • To add users, tap Existing users and thenthe user and thenMember and assign a role.
      • To add a group, tap Group and thenthe group.
      • To add users outside of your organization, tap External users and enter their email addresses. Then, tap Member and assign a role.
    2. Tap Done .

Edit group details

You can edit any group in your domain to change its name, email address, or description.

  1. Open the Google Admin app .
  2. If necessary, switch to your administrator account: Tap Menu and thenthe Down arrow and thenyour admin account.
  3. Tap Menu and then Groups.

    Requires having the Groups administrator privilege.

  4. Swipe left on the group name.
  5. Tap Edit and make any changes.
  6. Tap Done .

Delete a group

  1. Open the Google Admin app .
  2. If necessary, switch to your administrator account: Tap Menu and thenthe Down arrow and thenyour admin account.
  3. Tap Menu and then Groups.

    Requires having the Groups administrator privilege.

  4. Swipe left on the group name.
  5. Tap Delete and thenDelete to confirm.

Manage group members

Add members to a group

You can add members individually or add all members of another group.

  1. Open the Google Admin app .
  2. If necessary, switch to your administrator account: Tap Menu and thenthe Down arrow and thenyour admin account.
  3. Tap Menu and then Groups.

    Requires having the Groups administrator privilege.

  4. Tap the name of a group.
  5. Tap Add member and choose an option:
    • To add users, tap Existing users and thenselect the user.
    • To add users outside of your organization, tap External users and enter their email addresses. Then, tap Member and assign a role. You can add multiple users with the Add more users button.
    • To add a group, tap Group and thenselect the group.
  6. Tap Done .

Change a member's role

  1. Open the Google Admin app .
  2. If necessary, switch to your administrator account: Tap Menu and thenthe Down arrow and thenyour admin account.
  3. Tap Menu and then Groups.

    Requires having the Groups administrator privilege.

  4. Tap the name of a group.
  5. Tap the user whose role you want to change.
  6. Tap Change Role.
  7. Tap an option to reassign the user's role.
  8. Tap Change Role to confirm.

Remove a group member

  1. Open the Google Admin app .
  2. If necessary, switch to your administrator account: Tap Menu and thenthe Down arrow and thenyour admin account.
  3. Tap Menu and then Groups.

    Requires having the Groups administrator privilege.

  4. Tap the name of the group where you want to remove a group member.
  5. Swipe left on the group member's name and tap Remove.
  6. Tap Remove Member to confirm.