Review Gemini usage in your organization

Supported editions for this feature:Enterprise Standard and Enterprise Plus; Business Starter, Business Standard, and Business Plus; Enterprise Essentials and Enterprise Essentials Plus with Gemini Enterprise or Business (domain verified); Education Fundamentals, Education Standard, Education Plus, Teaching and Learning, and AI Pro for Education. Compare your edition

As a Google Workspace administrator, you can use Gemini reports to:

  • Identify users who have reached AI feature limits and need an AI Expanded License (details later on this page).
  • Review Gemini in Google Workspace apps usage information by organizational unit or group. You can review how many people are using Gemini in your organization. You can also review how many users have Workspace licenses that include Gemini features.
  • Review adoption of Gemini features on a per-app basis.
  • Identify power users who are getting the most out of generative AI features. These users could have generative AI tips, best practices, and workflows that can be shared with others in your organization.
  • Identify users with low adoption rates who might benefit from training and other materials related to generative AI.

Review organizational adoption of Gemini

  1. In the Google Admin console, go to Menu and then Generative AI and then Gemini reports and then Org-level usage.

  2. (Optional) You can filter the results:

    The organizational unit and groups filters show your current organizational hierarchy. It can take up to 72 hours for changes in your organizational structure to be displayed in reports. Historical data from before organizational changes is not included in reports.

    • By organizational unit—Click the Organizational unit drop-down in the upper right and search for one or more organizational units.
    • By group—Click the Group filter drop-down in the upper right and search for one or more groups.
    • By date—Click the date range drop-down in the upper right and select Last 7 days, Last 28 days, or Last 90 days. Default is 28 days.

    Note: When you add a group to an allowlist, it can take up to 5 days for the group's data to be displayed in reports. For more details about allowlisting a group, go to User Reports: Accounts.

  3. Review the displayed usage information for the selected date range, including:

    • The number of active Gemini users in the organizational unit or group, as well as the percentage these users represent among all users with Google Workspace licenses that include Gemini features.
    • The number of eligible Gemini licenses in the organizational unit or group who have Workspace licenses that include Gemini features.
    • The number of users who have reached their AI feature usage limit in the last 28 days. This information is not affected by the selected date range.
    • The option to upgrade any users who have reached limits.
    • Gemini daily usage among members of the organizational unit or group.
    • Gemini adoption per app—Chart that shows usage levels of Gemini within Google Workspace apps and chats with the Gemini app for members of the organizational unit or group

    • Gemini usage per feature. This information isn't affected by the selected date range.

      Note: This report counts the overall number of times Gemini features were used and not unique documents. For example, if 10 users review a particular doc and every user summarizes the doc 1 time each while reviewing it, then the report will show "Gemini content summarization used 10 times by 10 users."

      • The number of times Gemini features were used across different Workspace services, such as Google Docs, Sheets, Meet, and Gmail.
      • The number of chat messages your users exchanged with Gemini.

    • Gemini usage of advanced AI features in Workspace.

      • Includes usage of features like Nano Banana and Veo in Google Workspace apps (but not in apps like NotebookLM or the Gemini app).
      • Shows the number of active users and users who have reached AI feature limits. You can upgrade any users who are at limits.

  4. (Optional) To export this usage data to a spreadsheet, click Download.

Review user adoption of Gemini

As a Google Workspace admin, you can use Gemini usage reports to identify usage patterns of Gemini features in Workspace. Reports include usage data from the users that have:

  • A Workspace license that includes Gemini features
  • AI Expanded Access or AI Ultra Access licenses
  • Gemini Business–Legacy or Gemini Enterprise–Legacy licenses
  • Google Education Plus, Teaching and Learning, or AI Pro for Education licenses
  • Enrolled in the Google Workspace Labs program

  1. In the Google Admin console, go to Menu and then Generative AI and then Gemini reports and then User-level usage.

  2. (Optional) To filter the results, choose an option:

    • By organizational unit—Click the Organizational unit drop-down in the upper right and search for one or more organizational units.
    • By group—Click the Group filter drop-down in the upper right and search for one or more groups.

    The organizational unit and groups filters show your current organizational hierarchy. It can take up to 72 hours for changes in your organizational structure to be displayed in reports. Historical data from before organizational changes is not included in reports.

  3. Review the displayed usage information for the past 28 days, including:

    • Days at limit—The number of users who have reached their AI feature usage limit
    • The option to upgrade any users who have reached limits
    • Overall usage level in the Gemini app and Gemini for Google Workspace
    • High—Includes only the top 10% of users with non-zero overall Gemini usage that have used it 20 times or more
    • Medium—Have used Gemini 5 times or more
    • Low—Have used Gemini 4 times or less
    • Zero—No usage
    • Active days—Number of days Gemini was used in the past 28 days
    • Usage level by app—Usage levels of Gemini in Google Workspace apps and chats with Gemini (gemini.google.com)

  4. (Optional) To export this data to a spreadsheet, click an option:

    • Download table—Downloads a table containing overall usage, active days, number of days at limit, and usage levels by app.
    • Download usage counts—Downloads a table containing overall usage, active days, number of days at limit, usage levels by app, and details about days at limit by feature.

How usage is calculated

Gemini usage reports include only active usage of Gemini, which includes the following examples:

  • You ask AI to do work for you. This happens when you do things like:
    • Use Google Flow or Vids to generate videos.
    • Use Nano Banana to generate images in Slides or Docs.
    • Use the AI function in Google Sheets.
    • Generate audio overviews in Drive.
  • You use Workspace Studio to create and run flows.
  • You submit a prompt to the Gemini app.
  • You ask Gemini for Google Workspace to do work for you. For example:
    • You use AI to summarize email or documents across Google Workspace apps.
    • You use AI to generate or redraft content across Google Workspace apps, such as "Help me write" or "Create Image with Gemini."
    • You use AI to organize and track data in Google Sheets.
  • You accept a suggestion from Gemini for Google Workspace.

Note:

  • Usage reporting from the Gemini app began on August 9, 2024.
  • It might take 2-3 days for reports to show the latest data.

For more details of Gemini usage limits, go to Use Gemini Apps with a work or school Google Account.

Check last usage of Google Workspace with Gemini

You can use Gemini Audit logs accessible through the Reporting API (Admin SDK) to identify the number of active Gemini users, their usage patterns per app, and the 'last used' timestamp for each user. Learn more

Note: The "Gemini Last usage" column accessible from the Menu > Directory > Users page in the Admin console includes data for users with previously assigned Gemini add-on licenses. As previously announced, we have started removing references to the Gemini add-ons from the Admin console. As a result, the Gemini last usage data on this page may display inaccurate or incomplete data for your organization.

Upgrade users to AI Expanded Access

As an administrator, you can give users access to advanced AI capabilities in Google Workspace with an AI Expanded Access license. These capabilities include advanced image and video generation with Nano Banana Pro and Veo and advanced AI in Sheets and Docs. For details, go to Compare Google AI expansion add‑ons.

If your users reach their AI usage limits, you can upgrade their licenses to AI Expanded Access. To identify and upgrade these users:

  • On the Org-level usage report, click At-limit users to open the license purchase and assignment flow.
  • On the User-level usage report, in the Days at limit column, select the users that you want to upgrade and then click Upgrade users.