Set up Microsoft Azure for advanced migration

Follow these steps to create a Microsoft Azure application within the Azure portal, supporting secure data migration from Exchange Online (Microsoft 365) to your Google Workspace account. You can choose one of two methods:

Use a PowerShell script to set up an automatic connection

You must be a global or privileged role administrator to complete these steps.

Before you begin: You must install Install-Module Microsoft.Graph -Scope CurrentUser.

Option 1: Use Azure Cloud Shell

  1. As an administrator, sign in to your Microsoft Azure portal.
  2. Click Cloud Shelland thenPowershell.
  3. If prompted, create a storage account and accept the default settings.
  4. Past the command Install-Module Microsoft.Graph -Scope CurrentUser and click Enter.
  5. If you see a prompt to install from an Untrusted Repository, type Y and then click Enter.
  6. Copy the code block below, paste it into PowerShell, and click Enter.
        <#
        .SYNOPSIS
        Automates the creation of a Single-Tenant Entra ID App for Workspace Migration.
        Strictly forces account selection and verifies specific Admin roles.
        #>
    
        # Check if the module is missing
        if (-not (Get-Module -ListAvailable -Name Microsoft.Graph.Authentication)) {
        Write-Host "Microsoft Graph module is NOT installed." -ForegroundColor Yellow
        $UserResponse = Read-Host "Would you like to try installing Microsoft Graph? (Y/N)"
    
        if ($UserResponse -ieq "Y") {
            try {
                # Use only native cmdlets, no .NET property setting
                Install-Module -Name Microsoft.Graph -Scope CurrentUser -Force -AllowClobber
                Write-Host "Installation complete!" -ForegroundColor Green
            }
            catch {
                Write-Error "Policy is blocking installation. Please contact IT to install Microsoft.Graph module."
                Read-Host "Press Enter to exit"; exit
            }
        }
        else {
            exit
        }
        } else {
        Write-Host "Microsoft Graph modules detected. Proceeding..." -ForegroundColor Green
        }
    
        # --- STEP 0: THE "DEEP" LOGOUT ---
        Write-Host "Forcing session cleanup..." -ForegroundColor Gray
        Disconnect-MgGraph -ErrorAction SilentlyContinue
    
        # Force clear the local token cache folder if it exists
        $CachePath = "$env:USERPROFILE\.mg"
        if (Test-Path $CachePath) {
        try { Remove-Item $CachePath -Recurse -Force -ErrorAction SilentlyContinue } catch {}
        }
    
        Write-Host "Opening Microsoft Login... (Please select the correct account)" -ForegroundColor Cyan
    
        $RequiredScopes = @(
        "Application.ReadWrite.All", 
        "AppRoleAssignment.ReadWrite.All", 
        "Directory.Read.All", 
        "RoleManagement.Read.Directory"
        )
    
        try {
        # In v2, -ContextScope Process is the most reliable way to force account selection
        # and prevent the session from saving to the machine permanently.
        Connect-MgGraph -Scopes $RequiredScopes -ContextScope Process
    
         $Context = Get-MgContext
        if ($null -eq $Context) { throw "Login was cancelled or failed." }
    
        $UserPrincipal = $Context.Account
        Write-Host "Logged in as: $UserPrincipal" -ForegroundColor Green
    
        # --- ROLE VALIDATION ---
        Write-Host "Verifying Directory Roles..." -ForegroundColor Gray
        $UserRoles = Get-MgUserMemberOf -UserId $Context.Account -All | Where-Object { $_.AdditionalProperties.displayName -ne $null }
        
        $Authorized = $false
        $RequiredRoles = @("Global Administrator", "Privileged Role Administrator")
    
        foreach ($role in $UserRoles) {
            $roleName = $role.AdditionalProperties.displayName
            if ($roleName -in $RequiredRoles) {
                $Authorized = $true
                Write-Host "Access Granted: $roleName" -ForegroundColor Green
                break
            }
        }
    
        if (-not $Authorized) {
            Write-Host "`nCRITICAL ERROR: Insufficient Privileges." -ForegroundColor Red
    
         Write-Host "Account must be 'Global Administrator' or 'Privileged Role Administrator'." -ForegroundColor Yellow
            Disconnect-MgGraph
            Read-Host "`nPress Enter to exit"; exit
        }
    
        } catch {
        Write-Error "Login failed: $_"
        Read-Host "Press Enter to exit"; exit
        }
    
        # --- USER INPUT ---
        Write-Host "`n--- APPLICATION SETUP ---" -ForegroundColor Cyan
        $InputName = Read-Host "Enter the name for your new Entra ID Application (Default: Workspace Migration App)"
        $AppName = if ([string]::IsNullOrWhiteSpace($InputName)) { "Workspace Migration App" } else { $InputName }
    
        # --- CONFIGURATION ---
        $PermissionMap = @{
        "calendar.read"  = "Calendars.Read"     
        "mail.read"      = "Mail.Read"
        "contacts.read"  = "Contacts.Read"
        "directory.read" = "Directory.Read.All"
        }
    
        $TenantId = $Context.TenantId
        $GraphAppId = "00000003-0000-0000-c000-000000000000"
    
        try {
        # --- STEP 1: REGISTER APPLICATION ---
        Write-Host "Creating Application: $AppName..." -ForegroundColor Cyan
        $Application = New-MgApplication -BodyParameter @{
            displayName = $AppName
            signInAudience = "AzureADMyOrg"
        }
        
        # --- STEP 2: PREPARE SERVICE PRINCIPAL ---
        $NewServicePrincipal = New-MgServicePrincipal -BodyParameter @{ appId = $Application.AppId }
    
        Write-Host "Waiting 10 seconds for replication..." -ForegroundColor DarkGray
        Start-Sleep -Seconds 10
    
        # --- STEP 3: CONFIGURE & GRANT PERMISSIONS ---
        Write-Host "Configuring API Permissions & Granting Admin Consent..." -ForegroundColor Cyan
        $GraphSP = Get-MgServicePrincipal -Filter "AppId eq '$GraphAppId'" | Select-Object -First 1
        
        $ResourceAccessList = @()
    
        foreach ($key in $PermissionMap.Keys) {
            $RealRoleName = $PermissionMap[$key]
            $Role = $GraphSP.AppRoles | Where-Object { $_.Value -eq $RealRoleName }
    
            if ($Role) {
                $ResourceAccessList += @{ id = $Role.Id; type = "Role" }
    
                New-MgServicePrincipalAppRoleAssignment -ServicePrincipalId $NewServicePrincipal.Id -BodyParameter @{
                    principalId = $NewServicePrincipal.Id
                    resourceId  = $GraphSP.Id
                    appRoleId   = $Role.Id
                } | Out-Null
                Write-Host " - Granted: $RealRoleName" -ForegroundColor Gray
            }
        }
    
        Update-MgApplication -ApplicationId $Application.Id -RequiredResourceAccess @(@{
            resourceAppId  = $GraphAppId
            resourceAccess = $ResourceAccessList
        })
    
        # --- STEP 4: CREATE CLIENT SECRET ---
        Write-Host "Generating Client Secret..." -ForegroundColor Cyan
        $ExpiryDate = (Get-Date).AddYears(2).ToUniversalTime().ToString("yyyy-MM-ddTHH:mm:ssZ")
        $PasswordCred = Add-MgApplicationPassword -ApplicationId $Application.Id -BodyParameter @{
            passwordCredential = @{
                displayName = "MigrationToolSecret"
                endDateTime = $ExpiryDate
            }
        }
    
        # --- OUTPUT ---
        Write-Host "`n-------------------------------------------------------" -ForegroundColor Yellow
        Write-Host "        SETUP COMPLETE - SAVE THESE DETAILS" -ForegroundColor Yellow
        Write-Host "-------------------------------------------------------" -ForegroundColor Yellow
        Write-Host "Application Name        : $AppName"
        Write-Host "Application (Client) ID : $($Application.AppId)"
        Write-Host "Client Secret Value     : $($PasswordCred.SecretText)"
        Write-Host "Directory (Tenant) ID   : $TenantId"
        Write-Warning "IMPORTANT: Copy the Client Secret Value immediately."
    
        }
        catch {
        Write-Error "Operation failed: $_"
        }
    
        # --- FINAL DISCONNECT ---
        Disconnect-MgGraph
        Read-Host "`nPress Enter to close this window"
        
  7. Note the following credentials and store them securely. If the credentials are leaked, hackers could access all of your Exchange Online data.
    • Client secret
    • Application (client) ID
    • Directory (tenant) ID

Option 2: Use Windows PowerShell

  1. In Windows, create a new plain text file called migration_app_creator.ps1.
  2. Copy the code block below, paste it into the new file, and cick Run with Powershell.
  3.     <#
        .SYNOPSIS
        Automates the creation of a Single-Tenant Entra ID App for Workspace Migration.
        Strictly forces account selection and verifies specific Admin roles.
        #>
    
        # Check if the module is missing
        if (-not (Get-Module -ListAvailable -Name Microsoft.Graph.Authentication)) {
        Write-Host "Microsoft Graph module is NOT installed." -ForegroundColor Yellow
        $UserResponse = Read-Host "Would you like to try installing Microsoft Graph? (Y/N)"
    
        if ($UserResponse -ieq "Y") {
            try {
                # Use only native cmdlets, no .NET property setting
                Install-Module -Name Microsoft.Graph -Scope CurrentUser -Force -AllowClobber
                Write-Host "Installation complete!" -ForegroundColor Green
            }
            catch {
                Write-Error "Policy is blocking installation. Please contact IT to install Microsoft.Graph module."
                Read-Host "Press Enter to exit"; exit
            }
        }
        else {
            exit
        }
        } else {
        Write-Host "Microsoft Graph modules detected. Proceeding..." -ForegroundColor Green
        }
    
        # --- STEP 0: THE "DEEP" LOGOUT ---
        Write-Host "Forcing session cleanup..." -ForegroundColor Gray
        Disconnect-MgGraph -ErrorAction SilentlyContinue
    
        # Force clear the local token cache folder if it exists
        $CachePath = "$env:USERPROFILE\.mg"
        if (Test-Path $CachePath) {
        try { Remove-Item $CachePath -Recurse -Force -ErrorAction SilentlyContinue } catch {}
        }
    
        Write-Host "Opening Microsoft Login... (Please select the correct account)" -ForegroundColor Cyan
    
        $RequiredScopes = @(
        "Application.ReadWrite.All", 
        "AppRoleAssignment.ReadWrite.All", 
        "Directory.Read.All", 
        "RoleManagement.Read.Directory"
        )
    
        try {
        # In v2, -ContextScope Process is the most reliable way to force account selection
        # and prevent the session from saving to the machine permanently.
        Connect-MgGraph -Scopes $RequiredScopes -ContextScope Process
    
         $Context = Get-MgContext
        if ($null -eq $Context) { throw "Login was cancelled or failed." }
    
        $UserPrincipal = $Context.Account
        Write-Host "Logged in as: $UserPrincipal" -ForegroundColor Green
    
        # --- ROLE VALIDATION ---
        Write-Host "Verifying Directory Roles..." -ForegroundColor Gray
        $UserRoles = Get-MgUserMemberOf -UserId $Context.Account -All | Where-Object { $_.AdditionalProperties.displayName -ne $null }
        
        $Authorized = $false
        $RequiredRoles = @("Global Administrator", "Privileged Role Administrator")
    
        foreach ($role in $UserRoles) {
            $roleName = $role.AdditionalProperties.displayName
            if ($roleName -in $RequiredRoles) {
                $Authorized = $true
                Write-Host "Access Granted: $roleName" -ForegroundColor Green
                break
            }
        }
    
        if (-not $Authorized) {
            Write-Host "`nCRITICAL ERROR: Insufficient Privileges." -ForegroundColor Red
    
         Write-Host "Account must be 'Global Administrator' or 'Privileged Role Administrator'." -ForegroundColor Yellow
            Disconnect-MgGraph
            Read-Host "`nPress Enter to exit"; exit
        }
    
        } catch {
        Write-Error "Login failed: $_"
        Read-Host "Press Enter to exit"; exit
        }
    
        # --- USER INPUT ---
        Write-Host "`n--- APPLICATION SETUP ---" -ForegroundColor Cyan
        $InputName = Read-Host "Enter the name for your new Entra ID Application (Default: Workspace Migration App)"
        $AppName = if ([string]::IsNullOrWhiteSpace($InputName)) { "Workspace Migration App" } else { $InputName }
    
        # --- CONFIGURATION ---
        $PermissionMap = @{
        "calendar.read"  = "Calendars.Read"     
        "mail.read"      = "Mail.Read"
        "contacts.read"  = "Contacts.Read"
        "directory.read" = "Directory.Read.All"
        }
    
        $TenantId = $Context.TenantId
        $GraphAppId = "00000003-0000-0000-c000-000000000000"
    
        try {
        # --- STEP 1: REGISTER APPLICATION ---
        Write-Host "Creating Application: $AppName..." -ForegroundColor Cyan
        $Application = New-MgApplication -BodyParameter @{
            displayName = $AppName
            signInAudience = "AzureADMyOrg"
        }
        
        # --- STEP 2: PREPARE SERVICE PRINCIPAL ---
        $NewServicePrincipal = New-MgServicePrincipal -BodyParameter @{ appId = $Application.AppId }
    
        Write-Host "Waiting 10 seconds for replication..." -ForegroundColor DarkGray
        Start-Sleep -Seconds 10
    
        # --- STEP 3: CONFIGURE & GRANT PERMISSIONS ---
        Write-Host "Configuring API Permissions & Granting Admin Consent..." -ForegroundColor Cyan
        $GraphSP = Get-MgServicePrincipal -Filter "AppId eq '$GraphAppId'" | Select-Object -First 1
        
        $ResourceAccessList = @()
    
        foreach ($key in $PermissionMap.Keys) {
            $RealRoleName = $PermissionMap[$key]
            $Role = $GraphSP.AppRoles | Where-Object { $_.Value -eq $RealRoleName }
    
            if ($Role) {
                $ResourceAccessList += @{ id = $Role.Id; type = "Role" }
    
                New-MgServicePrincipalAppRoleAssignment -ServicePrincipalId $NewServicePrincipal.Id -BodyParameter @{
                    principalId = $NewServicePrincipal.Id
                    resourceId  = $GraphSP.Id
                    appRoleId   = $Role.Id
                } | Out-Null
                Write-Host " - Granted: $RealRoleName" -ForegroundColor Gray
            }
        }
    
        Update-MgApplication -ApplicationId $Application.Id -RequiredResourceAccess @(@{
            resourceAppId  = $GraphAppId
            resourceAccess = $ResourceAccessList
        })
    
        # --- STEP 4: CREATE CLIENT SECRET ---
        Write-Host "Generating Client Secret..." -ForegroundColor Cyan
        $ExpiryDate = (Get-Date).AddYears(2).ToUniversalTime().ToString("yyyy-MM-ddTHH:mm:ssZ")
        $PasswordCred = Add-MgApplicationPassword -ApplicationId $Application.Id -BodyParameter @{
            passwordCredential = @{
                displayName = "MigrationToolSecret"
                endDateTime = $ExpiryDate
            }
        }
    
        # --- OUTPUT ---
        Write-Host "`n-------------------------------------------------------" -ForegroundColor Yellow
        Write-Host "        SETUP COMPLETE - SAVE THESE DETAILS" -ForegroundColor Yellow
        Write-Host "-------------------------------------------------------" -ForegroundColor Yellow
        Write-Host "Application Name        : $AppName"
        Write-Host "Application (Client) ID : $($Application.AppId)"
        Write-Host "Client Secret Value     : $($PasswordCred.SecretText)"
        Write-Host "Directory (Tenant) ID   : $TenantId"
        Write-Warning "IMPORTANT: Copy the Client Secret Value immediately."
    
        }
        catch {
        Write-Error "Operation failed: $_"
        }
    
        # --- FINAL DISCONNECT ---
        Disconnect-MgGraph
        Read-Host "`nPress Enter to close this window"
        
  4. Note the following credentials and store them securely. If the credentials are leaked, hackers could access all of your Exchange Online data.
    • Client secret
    • Application (client) ID
    • Directory (tenant) ID

Use Azure AD to set up a manual connection

The specific Microsoft steps might vary depending on your Azure portal version and updates made by Microsoft. Refer to Microsoft's documentation for the latest guidance on app registration and authorization.

Step 1: Register a new application

For security reasons, we recommend that you register the new application as a single tenant.

  1. As an administrator, sign in to your Microsoft Azure portal.
  2. In Azure Active Directory (Azure AD), navigate to App registrations.
  3. Click New Registration and enter a name for your application (for example, Enterprise Migration App).
  4. For Supported account types, click Accounts in this organizational directory only to create a single tenant application.
  5. Click Register.

Step 2: Configure API permissions

Choose one of the options below:

Option 1: Manually add permissions

  1. In the left navigation, for Manage, click API permissions.
  2. Click Add a permissionand thenMicrosoft APIsand thenMicrosoft Graph.
  3. For application permissions, select:
    • calendars.read
    • mail.read
    • contacts.read
    • Directory.read.all
  4. Click Grant admin consent for [Your organization].

Option 2: Edit the application manifest

  1. Open the application manifest.
  2. For “resourceAccess” : [ ], copy and paste the code block below.

    If “resourceAccess” : [ ] already has a value, add a comma and then paste the code block.

            
            { "id": "089fe4d0-434a-44c5-8827-41ba8a0b17f5", "type": "Role" },
            { "id": "810c84a8-4a9e-49e6-bf7d-12d183f40d01", "type": "Role" },
            { "id": "7ab1d382-f21e-4acd-a863-ba3e13f7da61", "type": "Role" },
            { "id": "798ee544-9d2d-430c-a058-570e29e34338", "type": "Role" }
            
            
  3. Click Grant admin consent for [Your organization].

Step 3: Generate the client secret

  1. In the left navigation, for Manage, click Certificates & secretsand thenNew client secret.
  2. Enter a description, select an expiration period, and click Add.
  3. Copy the Client secret value and store it securely. The value is displayed only once.

Step 4: Collect the application credentials

Click Overview and securely note the following credentials:

  • Application (client) ID
  • Directory (tenant) ID


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