Add & assign Gemini Enterprise - Business edition licenses to users

Applies only if you sign up for Gemini Enterprise - Business edition through Google sales or a Google Cloud partner. If you sign up through the Google Enterprise Business edition signup page, go instead to Get subscriptions and assign licenses for Gemini Enterprise.

If you’re not sure how you signed up, go to Check your signup method.

Before users in your organization can use Gemini Enterprise - Business edition, they need a license for the service. It can take up to 24 hours for a user’s license to be active. Make sure you assign at least one license to yourself or another Workspace admin, so you can manage the Gemini Enterprise - Business edition environment.

Add licenses

If you need more user licenses, you can add them at any time.

If you purchase Gemini Enterprise - Business edition through Google sales, you can add user licenses directly in the Admin console. For details, go to Purchase more user licenses.

If you purchase your subscription through a Google Cloud partner, to add more licenses, contact your partner.

Assign licenses

Before you begin: Make sure that you have the Gemini Enterprise - Business edition additional Google service turned on for your organization or the organizational units or access groups that will be using Gemini Enterprise - Business edition. For details, go to Turn Gemini Enterprise - Business edition on or off for users.

Option 1: Assign licenses to individual users

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. Check the box next to each user who needs a license.
  3. At the top, click Assign licenses and then Gemini Enterprise - Business edition.
  4. Click Assign.

Option 2: Assign licenses to all users in a CSV file

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

Before you begin: Create a comma-separated values (CSV) file with the full email address of each user who needs a license. Add one address per line.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. At the top, click Bulk update users.
  3. Click Attach CSV File.
  4. Select the file and click Upload.

Option 3: Assign licenses to users in an organizational unit or access group

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

Important: Assigning licenses to an organizational unit only gives users in that organizational unit a license. Users in child organizational units aren't assigned a license.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. At the side, select the organizational unit or access group that you want to assign licenses to. You can also search for an organizational unit or group.
  3. In the Users list, check the boxes for the names that you want to assign licenses to.
  4. At the top, click Assign licenses and then Gemini Enterprise - Business edition.
  5. Click Assign.

Manage Gemini Enterprise - Business edition licenses

View the users who have licenses

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. Click Add a filter and then Assigned license and then Gemini Enterprise - Business edition.
  3. Click Apply

Remove licenses

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. To remove licenses from individual users:
    1. Check the box next to each user.
    2. At the top, click More options and then Remove Licenses and then Gemini Enterprise - Business edition.
    3. Click Remove.
  3. To remove Gemini Enterprise - Business edition licenses from all users in an organizational unit:
    1. On the side, click Users from select organizational units and select the organizational unit.
    2. At the top, click More options and then Remove Licenses and then Gemini Enterprise - Business edition.
    3. Click Remove.

Automatically assign licenses to new users

To automatically assign Gemini Enterprise - Business edition to new users in your organization, go to Automatically assign a license to every user in your organization.