Manage Gemini Notebook sharing settings

As an administrator, you can control how people in your organization share in Gemini Notebook. You can decide if users can share notebooks with people outside your organization, with only a specific list of outside organizations, or with everyone. When the option of sharing with everyone is enabled, you can also enable users to make publicly viewable notebooks.

Set up Gemini Notebook sharing options

To manage Gemini Notebook sharing settings:

  1. In the Google Admin console, go to Menu and then Generative AI and then Gemini Notebook.

    Requires having the Gemini Settings administrator privilege.

  2. (Optional) To apply the settings to an organizational unit:
    1. On the left, select the organizational unit.
    2. If the setting is already inherited, click Override.
  3. Under Sharing outside of [your organization name], choose one of the following options:
    • Off: People in your organization can't share notebooks with anyone outside your organization.
    • Allowlisted domains: Click Edit to enter domains. Users can share notebooks with individual accounts in these domains. Sharing with Google Groups isn't supported.
    • On: People in your organization can share notebooks with any external email address.
  4. (Optional) Check Public Sharing to let users make notebooks available to anyone with the link.
  5. Click Save.
Changes can take up to 24 hours but typically happen more quickly. Learn more

How sharing settings work

If someone using a personal Google Account gives feedback on a notebook owned by a Workspace organization, their content will be collected to help us evaluate the issue. To learn more about what happens when feedback is shared, go to Privacy and Terms of Use.