Turn access to Google Workspace with Gemini Beta on or off

As a Google Workspace administrator, you can let your users try Gemini Beta features before they're made generally available to Workspace users.

To turn Gemini Beta features on or off for your organization, go to Turn Gemini Beta features on or off.

Important notes about the Gemini Beta program

  • Gemini Beta is turned off by default. Only an administrator can turn it on.
  • You can turn on Gemini Beta features for all of your Google Workspace with Gemini users or for a subset of Gemini users within specific organizational units or groups.
  • Gemini Beta features get the same robust data protection standards that come with all Google Workspace services.
  • Gemini Beta features may be subject to usage limits when they reach general availability.
  • Gemini Beta features may not be available in all editions of Google Workspace. Check the feature availability table to see what's available to your organization.

Periodically, Google adds or removes Gemini Beta features, and this page is updated for the current, supported Gemini Beta features.

What terms apply to Gemini Beta features?

Business & Enterprise

By enabling Gemini Beta features, you agree that the Pre-General Availability Offering Terms (excluding Section 6.1(b)), and Generative AI Services sections of the Google Workspace Service Specific Terms apply to your organization's use of the Gemini Beta features. For clarity, Google's data protection and processing obligations with respect to Customer Data as set forth in the Cloud Data Processing Addendum will apply to the Gemini Beta features.

Education

By enabling Gemini Beta features in Gemini for Google Workspace, you agree that the Pre-General Availability Offering Terms (excluding Section 6.1(b)), and Generative AI Services sections of the Google Workspace Service Specific Terms apply to your organization's use of the Gemini Beta features. For clarity, Google's data protection and processing obligations with respect to Customer Data as set forth in the Cloud Data Processing Addendum will apply to the Gemini Beta features.

Features available today in Gemini Beta

Docs Live

Supported editions: Business Standard and Business Plus, and Enterprise Standard and Enterprise Plus

Docs Live is a voice-first AI thought partner and co-creator that lets you brainstorm, draft, and polish documents using just your voice. Leveraging Gemini and Workspace Intelligence, it can pull context from Drive, Gmail, Chat, and the web automatically.

Deep research step in Studio Flows

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

The Deep Research step is an advanced AI agent that performs multi-step investigations. It searches across Gmail, Drive, Chat, and the web simultaneously to synthesize complex information into a comprehensive Google Doc report.

To use this feature, go to Workspace Studio, start a new flow, and add the Deep Research action. Learn more about Starters and Steps in Workspace Studio.

Automated slide and docs generation in Studio Flows

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

This feature allows your workflows to automatically create fully editable Google Slides presentations and Google Docs. Unlike static images or PDFs, these files use native text boxes and shapes that you can manually edit after they are generated.

To use this feature, go to Workspace Studio, start a new flow, and add the Create action to choose to create a slide or document. You can optionally link an existing presentation to use as a style template. Learn more about Automated slide and docs generation.

Skills in Google Workspace Studio and Gemini in Workspace

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

You can create skills in Studio to use in Studio, flows, and Gemini in Workspace. Skills are specialized, reusable instructions and expertise for Gemini that you can use as part of a flow in an "Ask Gemini" step or directly by mentioning them in Gemini in Workspace chats. Learn more about Workspace Studio.

Co-Editing in Docs

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

A ground-up reimagining of Gemini in Docs, enabling users to create new documents, add content, and refine existing content with a writing partner that knows you. Generate relevant first drafts that automatically source data from Gmail, Drive, Chat, and the web; refine text with a brand new on-canvas Gemini interface, apply professional formatting, and keep your documents on brand with Match doc format and Match writing style. Learn more about writing with AI in Google Docs.

Create content, schedule events, and coordinate tasks across apps

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

You can prompt Gemini to create Docs, Sheets, Slides, and Gmail drafts, update your to-do lists, or schedule calendar events directly from wherever you are working. Whether you are collaborating in Chat, reviewing files in Drive, or working in a document, Gemini in Workspace can act as an coordinator, handling the manual creation and scheduling in the background.

Google Pics

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

Google Pics is an AI-powered image generation and editing tool that gives you precise control when polishing your images and designs. Pics allows you to easily transform specific parts of an image, as well as modify and translate text directly. It makes complex editing easy so teams can quickly update global marketing campaigns, swap out products in a photo for a presentation, or resize images to fit different ad layouts.

Learn more about Google Pics target="_blank".

Gemini Notebook as a context source in Docs

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

You can use Gemini Notebook notebooks as a context source when prompting Gemini in Google Docs. This lets you ground Gemini's responses in the sources you've curated in Gemini Notebook.

Learn more about using sources with Google Workspace with Gemini.

Gemini-powered comment workflows in Docs

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

You can use Gemini to review and summarize comments, take action on feedback, and draft responses or new comments in your tone and style. Learn more how to respond to & manage comments with Gemini in Google Docs.

Generate and edit images with Gemini

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

You can ask Gemini to generate or modify visuals, such as infographics, diagrams, and images, directly in your document, leveraging all your shared context. Learn more about generating and editing images with Gemini in Docs.

AI Inbox

Supported editions: Enterprise Plus only

AI Inbox gives you suggested to-dos and topic summaries so you can catch up and take action quickly. Learn more about AI Inbox in Gmail.

Note: This Gemini Beta feature is available only to users in the United States.

Sheets canvas

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

Sheets canvas allows users to conversationally build interactive, read-write mini-apps directly from their spreadsheet data. At this time, Sheets canvas is limited to supporting only single-table and single-header tables. Learn more about Sheets canvas.

Ask Gemini in Chat

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

Ask Gemini in Chat is an AI-powered assistant that helps you find quick answers from scattered information across your Google Workspace data, summarize key topics, manage your schedule and identify daily priorities. Learn more about Ask Gemini in Chat.

Your instructions for Gemini in Workspace

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

Your instructions for Gemini in Workspace is a new feature that lets users write instructions for how they want Gemini to behave. Users can save these short preferences for Gemini to reference in future generations.

Learn more about your instructions for Gemini in Workspace.

Take notes for in-person meetings with Google Meet

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

You can let people in your organization use AI note-taking during in-person meetings. After the meeting ends, the notes are stored in Google Drive and emailed to the person who started the note-taking.

Learn more about take notes for in-person meetings.

Note: This feature is rolling out to Android devices first. It will be available on the web and iOS devices later in April.

Help me Write in Docs

Supported editions: Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

Transform your writing with Gemini in Docs: generate relevant content using your Workspace data, create richly formatted text with a single prompt, and see your edits directly on the canvas. Learn more about writing with AI with Gemini.

Use third-party integrations in Gemini Apps and Workspace Studio

Supported editions: Business Starter, Business Standard and Business Plus, Enterprise Standard and Enterprise Plus, and Google AI Pro for Education

Have your agents do tasks in third-party services using integrations. Integrations let your agents work across Google Workspace apps and other apps like Asana, Mailchimp, Slack, and Salesforce. Many integrations also work in Gemini Apps.

Learn more about Workspace Integrations.

Turn Gemini Beta features on or off

Note: When you enable access to these features, you enable access to all available Gemini Beta features. You can't control access to individual features.

  1. In the Google Admin console, go to Menu and then Generative AI and then Gemini for Workspace.

    Requires having the Gemini Settings administrator privilege.

  2. Click the Gemini Beta features panel.
  3. At the left, choose one of the following:
    1. Users–check if a user has access to Gemini Beta.
    2. Groups–select groups that will get access to Gemini Beta. Learn how groups work.
    3. Organizational units–select organizational units that will get access to Gemini Beta. Learn how organizational units work.
  4. Click On, and then follow the on-screen prompts to enable Gemini Beta.
  5. (Optional) Check the box to allow your organization to participate in Google surveys. This feedback helps to improve features in Gemini.