Control Gemini App access to Workspace services

Let Gemini interact with Google apps for more helpful answers

The Gemini app is included as a core service with most editions of Google Workspace and qualifying Google Workspace for Education plans and Gemini Education add-ons. Learn more

As an administrator, you control how people in your organization use the Gemini app with their Google Workspace account. This setting is on by default, meaning users can connect Workspace apps to the Gemini app. This allows the Gemini app to find information from content in apps like Gmail, Google Drive, and Calendar. You can also turn on other Google apps (additional services) in Gemini, such as Google Maps and YouTube.

Note: You can also manage user access to non-Google apps like Gemini for GitHub.

Supported Workspace apps

Workspace apps are available to most users with a Google Workspace license. Users can let the Gemini app use their Workspace content in Google Calendar, Google Docs, Google Classroom, Google Drive, Gmail, Google Keep, and Google Tasks.

Google Classroom is turned on by default only for Google Workspace for Education customers.

Using Workspace apps

  • You must turn on Gemini conversation history to use Workspace apps in Gemini.

  • If your organization turned off a Workspace service the corresponding Workspace apps is not available in Gemini.

  • If your prompt has multiple actions using separate apps or services, and one or more of the those services aren't turned on, none of the actions are completed. For example, if you prompt Gemini to create an event in Calendar and add a reminder for it, but Tasks isn't enabled, the event isn't added to Calendar and you won't get a reminder.

  • To get links to additional Gmail information in Gemini's responses to your prompts (citations) or let users upload Drive files to Gemini or to Gem instructions, turn on Workspace apps in Gemini for Workspace services. To let users upload Drive files to Gemini or to Gem instructions, turn on Workspace apps. Learn how to upload & analyze files in Gemini Apps and use Gems in Gemini Apps.

  • If you turn off Workspace apps in Gemini for Workspace services, any chats with the Gemini app that use Workspace apps are still available to users. However, the Gemini app has access only to the information needed to respond to the original prompt. The Gemini app can't access additional information from Workspace services until you turn on Workspace apps for Workspace services again.

  • Users who access Gemini as an additional Google service can't use Workspace apps in Gemini for Workspace services.

  • Google Classroom doesn't support data regionalization, and your usage data may be stored outside of your designated data region. For details on when data regions supports Classroom, go to Data covered by data regions.

Supported Google apps

These apps are available to all Google users, whether they have a Google Workspace license or not. When Workspace users access these additional services, they do so under the Google Terms of Service. Users can let the Gemini app use content in Google Maps, YouTube (including YouTube Music), Hotels, and Flights.

Allow access to Workspace apps

By default, the Gemini App can connect to Workspace apps. For details, go to Manage Google Workspace smart features for your users.

  1. In the Google Admin console, go to Menu and then Generative AI and then Gemini app.

    Requires having the Gemini Settings administrator privilege.

  2. Scroll to Apps.

  3. Click the setting you want to change:

    • Workspace apps—select to allow access to apps like Gmail, Drive, and Calendar.
    • Classroom app—select to allow access to Google Classroom.
    • Other Google apps—select to allow access to non-Workspace apps like Google Maps and YouTube.
  4. (Optional) To apply the setting only to some users, at the side, select an organizational unit (often used for departments) or configuration group (advanced).

    Group settings override organizational units. Learn more

  5. Click Save.

Changes can take up to 24 hours but typically happen more quickly. Learn more

Note: Some of your users may have changed their default smart features settings. For details on how users can turn on their smart features, visit Turn Google Workspace smart features on or off.