Set Google Keep sharing options for your users

This article is for administrators. For help managing your own files, go to the Learning Center.

As an administrator, you control if users can share Google Keep files with people outside your organization.

To set Keep sharing options...

Before you begin, ensure Google Keep is turned on for the users you want to manage.

Control Keep sharing in your organization

Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).

  1. In the Google Admin console, go to Menu and then Apps and then Google Workspace and then Drive and Docs.

    Requires having the Service Settings administrator privilege.

  2. Click Sharing settings.

  3. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.

    Supported editions for this optional step: Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; Education Fundamentals, Education Standard, and Education Plus; Essentials Starter, Essentials, Enterprise Essentials, and Enterprise Essentials Plus; G Suite Business; Nonprofits. Compare your edition

  4. Under Sharing outside of organization, select the following options:

    1. Select OFF to disable file sharing outside your organization. Users can't invite people outside the organization to view, comment on, or edit their files.
    2. (Optional) Check Allow users in organization to receive files from users outside of domain. Users can access external Google files, but they can't share their own files externally.

  5. Select ON to allow users to share with anyone outside your organization.

    Note: Keep doesn't currently support other ON options or Allowlists.