Allow people to share flows in Workspace Studio

Supported editions for this feature: Business Starter, Business Standard, and Business Plus; Enterprise Standard and Enterprise Plus; Education Fundamentals, Education Standard, and Education Plus. Compare your edition.

To share your own flows, see Share flows in Workspace Studio.

As an administrator, you can control if people in your organization can share flows they create in Google Workspace Studio with each other. When someone shares a flow with a link, the person with the link gets a copy that includes the owner's setup, such as text they entered, email addresses, and links to files in Drive. Sharing doesn't change access permissions to things like calendars, files, and meetings.

When you let people share with others internally, they can share useful flows that increase overall productivity and save time for others creating their own flows.

Users designated as under 18 can't use AI features in Workspace Studio. If a flow with AI-powered steps is shared with them, those steps are removed when they open it.

Change flows sharing settings for your organization

  1. In the Google Admin console, go to Menu and then Apps and then Google Workspace and then Workspace Studio.

    Workspace Studio is still rolling out and you might not see these settings in your Admin console. Learn more

    Requires having the Service Settings administrator privilege.

  2. Click Sharing settings.
  3. Choose an option.
  4. Click Save.
Changes can take up to 24 hours but typically happen more quickly. Learn more