Assign Colab licenses to users

Before people in your organization can use Colab Pro or Pro+, they need a license for the service. It can take up to 24 hours for a user's license to be active.

Assign Colab licenses

Before you begin: Make sure you have the Colab additional Google service turned on for your organization or the organizational units or access groups that will be using Colab. For details, go to Turn Google Colab on or off for users.

Option 1: Assign licenses to individual users

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. Check the box next to each user who needs a license.
  3. At the top, click Assign licenses and then Colab Pro or Colab Pro+.
  4. Click Assign.

Option 2: Assign licenses to all users in a CSV file

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

Before you begin: Create a comma-separated values (CSV) file with the full email address of each user who needs a license. Add one address per line.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. At the top, click Bulk update users.
  3. Click Attach CSV File.
  4. Select the file and click Upload.

Option 3: Assign licenses to users in an organizational unit or access group

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

Important: Assigning licenses to an organizational unit only gives users in that organizational unit a license. Users in child organizational units aren't assigned a license.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. At the side, select the organizational unit or access group that you want to assign licenses to. You can also search for an organizational unit or group.
  3. Check the Name box.
  4. At the top, click Assign licenses and then Colab Pro or Colab Pro+.
  5. Click Assign.

Manage Colab licenses

View the users who have Colab licenses

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. Click Add a filter and then Assigned license and then Colab Pro or Colab Pro+.

Remove licenses

To complete these steps, you need the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  1. In the Google Admin console, go to Menu and then Directory and then Users.

    Requires having the appropriate User management privilege. Without the correct privilege, you won't see all the controls needed to complete these steps.

  2. To remove Colab licenses from individual users:
    1. Check the box next to each user.
    2. At the top, click More options and then Remove Licenses and then Colab Pro or Colab Pro+.
    3. Click Remove.
  3. To remove Colab licenses from all users in an organizational unit:
    1. On the side, click Users from select organizational units and select the organizational unit.
    2. At the top, click More options and then Remove Licenses and then Colab Pro or Colab Pro+.
    3. Click Remove.

Automatically assign licenses to new users

To automatically assign Colab Pro or Pro+ licenses to new users in your organization, go to Automatically assign a license to every user in your organization.