As an administrator, you can show users a policy or legal notice before they join a video meeting in Google Meet. For example, you can share your organization's rules about recording, transcribing, or taking notes during meetings. You can also provide a link to your organization's full policy. You can display the same notice for everyone. Or, display different notices for a department or group.
If users from outside of your organization try to join a meeting, they can review the notice as well. They get the same notice as the notice that's set for the meeting host.
Set up a policy notice for video meetings
Before you begin: If you need to set up a department or team for this setting, go to Add an organizational unit.
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In the Google Admin console, go to Menu
Apps
Google Workspace
Google Meet.Requires having the Google Meet administrator privilege.
- Click Meet safety settings.
- (Optional) To apply the setting to a department or team, at the side, select an organizational unit.
- Click Meeting disclosure & privacy.
- For Disclosure text, enter the policy or notice text. You can enter up to 1,000 characters of plain text.
- (Optional) To add a link to your organization's policy, for Disclosure link, enter the URL.
- Choose when to show the notice to users:
- To display the notice if the meeting is using the recording, AI note-taking, or transcription feature, select Only during recording, AI note-taking, or transcription.
- To show the notice for every meeting, select Always show.
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Click Save. Or, you might click Override for an organizational unit.
To later restore the inherited value, click Inherit.