As an administrator, you can control which steps and starters people in your organization can use to create flows in Google Workspace Studio, including by Workspace service or individually. Users must have access to a Workspace service in order to use starters and steps for that service. For example, if Google Chat is turned off for your organization, people can't use Chat steps in their flows.
Note: AI features in Workspace Studio follow the privacy principles in the Generative AI in Google Workspace Privacy Hub.
Choose whether users can use specific app steps or features
You can choose whether users can use steps or features for specific apps, such as Calendar or Gmail.
- In the Google Admin console, go to Menu
Apps Google Workspace Workspace Studio. - Click Steps & features.
- For the app that you want to update, click Edit.
- To turn the app on or off, check or uncheck the box next to the app's name. When you choose to turn on certain apps, you can make additional, more specific feature or step selections by checking the box next to those options.
- Click Save.
What if users still can’t access custom steps for a Workspace service?
If you allow users to use custom steps for Workspace services, such as Drive and Gmail, but they still can’t access the steps, check your Custom App Access settings.
If your organization assigns Context Aware-Access levels to apps, you might also need to exempt allowlisted apps. Go to Assign Context-Aware Access levels to apps to find apps with assigned access levels. Then, to unassign access levels for the following apps, uncheck the box next to the app's name:
- Drive for Workspace Studio
- Gemini for Workspace Studio
- Gmail for Workspace Studio
- Google Calendar for Workspace Studio
- Google Chat for Workspace Studio
- Google Forms to Workspace Studio
- Sheets for Workspace Studio
If the policy settings have the Block other apps from accessing the selected apps via APIs, if access levels aren't met box checked, also check the Exempt allowlisted apps so they can always access APIs for specific Google services, regardless of access levels box.