Supported editions for this feature: Business Starter, Business Standard, and Business Plus; Enterprise Standard and Enterprise Plus; Education Fundamentals, Education Standard, Teaching and Learning add-on, and Education Plus. Supported add-ons for this feature: Google AI Pro for Education.
As an administrator, you can control the sources that Gemini can use to generate responses in Google Workspace Studio flows with AI steps. Gemini can use Workspace content a user can access, data from the flow's starter, and information from public websites.
When you turn off a source, that option is dimmed and unavailable to users in Workspace Studio.
Choose which sources Gemini can use
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In the Google Admin console, go to Menu
Apps
Google Workspace
Workspace Studio.Requires having the Service Settings administrator privilege.
- Click Gemini data sources.
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(Optional) To apply the setting only to some users, at the side, select an organizational unit (often used for departments) or configuration group (advanced).
Group settings override organizational units. Learn more
Check or uncheck the boxes for the sources that Gemini can use:
- Allow Workspace and flow search: Lets Gemini search Workspace content a user can access and automatically include data from the flow's starter.
- Allow Google web search: Lets Gemini search public websites with Google Search.
By default, both boxes are checked. If you uncheck the Allow Workspace and flow search box, AI steps can't search Workspace content or automatically include data from the flow's starter.
If you uncheck a box and a user's flow is affected, the user gets a notification in the Studio activity log.
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Click Save. Or, you might click Override for an organizational unit.
To later restore the inherited value, click Inherit (or Unset for a group).